Routines / After Hours Shortlist
After Hours Shortlist
Each time a job is created in your applicant tracking system at night, on a weekend or on a holiday, Jane builds a shortlist from your own database and from outside it. She sends the first message to each person and pings the covering recruiter or the named backup in chat.
How this routine works
Works with
Bullhorn
Avionté
Greenhouse
Ceipal
Slack
Microsoft Teams
Gmail
Outlook
- 1
A job opens after hours
Jane starts each time a job is created in your applicant tracking system at night, on a weekend or on a holiday, outside the hours your firm sets.
- 2
Jane builds the shortlist
Jane builds a shortlist from your own database and from outside it and sends the first message to each candidate on the shortlist.
- 3
The covering recruiter is pinged
Jane pings the covering recruiter or the named backup in chat with the shortlist and the first messages she has already sent.
Questions about After Hours Shortlist
What does the After Hours Shortlist routine do?
It builds the shortlist and drafts the first messages for any job that comes in outside working hours, and pings the covering recruiter in chat so the work is ready when they are next online.
Does Jane send messages over the weekend?
No. Every message waits for a recruiter to approve it. If someone on your team approves on a Saturday, it goes on Saturday.
How does Jane know who covers a job?
Tell her how your firm assigns work, for example by specialty and provider type, and who backs up whom. She keeps that and uses it on every job.
Can we set our own working hours?
Yes. Give Jane your hours, time zones and holidays, and she runs the routine only on jobs that arrive outside them.