Routines / Provider Hot List
Provider Hot List
Each week Jane reads replies, Bullhorn notes and emails, records each interested provider's states, pay, dates and conditions on the hot list, and removes providers who are placed, decline or go quiet for 90 days. When a new job opens, she writes only to the providers who fit.
How this routine works
Works with
Bullhorn
Avionté
Greenhouse
Ceipal
Google Sheets
Gmail
Outlook
Slack
- 1
The weekly hot list update starts
Jane starts each week for every specialty and again whenever a new job in that specialty is created in Bullhorn.
- 2
Jane keeps the hot list current
Jane reads replies, Bullhorn notes and emails, records each interested provider's states, pay, dates and conditions, and removes providers who are placed, decline or go quiet for 90 days.
- 3
Only matching providers are contacted
When a new job opens, Jane messages only the providers on the hot list whose states, pay, dates and conditions fit the job.
Questions about Provider Hot List
What does the Provider Hot List routine do?
It keeps one hot list per specialty in Bullhorn of providers who want work, with their states, pay and conditions, and drafts a message to the ones who fit each new job.
Does Jane message the whole list when a job opens?
No. She drafts messages only to providers whose states, dates and pay fit the job, and the recruiter approves each one before it is sent.
What happens to the spreadsheets recruiters keep now?
Jane reads them each week and moves the providers into Bullhorn, so the hot list is in one place the whole team can see.
Can we change the 90 day rule?
Yes. Tell Jane how long a provider stays on the list without confirming and she applies it to every specialty.