# Right to Represent Check

> Submit only with a right to represent in date. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

Each time a submission is created in your applicant tracking system, Jane checks that the right to represent names this client and job and is still in date. A vendor management system submission is checked against the end client. If a check fails, Jane puts a hold note on the submission and sends a request to the candidate.

Page: https://forge-labs.io/routines/right-to-represent-checked/

## How it works

1. **A submission is created.** Jane starts each time a submission is created in your applicant tracking system, before the candidate goes to the client.
2. **Jane checks the right to represent.** Jane checks that the right to represent names this client and this job and is still in date. She checks a vendor management system submission against the end client.
3. **Failed checks held on the submission.** If a check fails, Jane puts a hold note on the submission and sends the candidate a request for a right to represent that covers this client and job.

**When it runs:** Each time a submission is created in your applicant tracking system, before it goes to the client.

**What stays with your team:** Jane writes hold notes and tells the recruiter in chat on her own. The request to the candidate is sent only after the recruiter approves it.

**Who uses it:** Recruiters, Compliance

**Team:** Placements

**Built for:** Healthcare staffing, IT staffing, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Gmail, Outlook, Slack, Microsoft Teams

## Questions

### What does the Right to Represent Check routine do?

It checks every new submission for a right to represent that covers this client and this job and has not expired, and holds the submission with a drafted request when one is missing.

### Does Jane send the right to represent request herself?

No. She drafts it from the recruiter's mailbox with the client, job and rate filled in, and the recruiter approves it before it is sent.

### How does she handle jobs that come through an MSP or VMS?

She records the job and the right to represent under the end client. The MSP or VMS is the channel the job came through and is never treated as the client.

### Can we set our own rules?

Yes. Tell Jane how long a right to represent stays valid at your firm and whether it must name the rate, and she applies that to every submission.

## Book a demo

https://forge-labs.io/book