# Pay Period Payroll Preparation

> Run payroll with the hours already checked. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

She checks for hours without a placement, placements without hours, rate differences and hours over the weekly cap. Jane enters the payroll as a or prepares your payroll firm's file.

Page: https://forge-labs.io/routines/payroll-prepared-for-approval/

## How it works

1. **Timesheets close for the period.** The routine starts each pay period, the day after timesheets close. Jane reads the hours and the pay rate on each placement.
2. **Jane checks the hours.** Jane checks for hours without a placement, placements without hours, rate differences and hours over the weekly cap.
3. **Payroll is in your system.** Jane enters the payroll in your payroll system, or prepares the file your payroll firm needs. She posts a summary of every problem in chat.

**When it runs:** Each pay period, the day after timesheets close.

**What stays with your team:** Jane prepares and checks the payroll on her own. She never releases payroll; the owner reviews and releases every run.

**Who uses it:** Owners, Payroll and billing, Finance

**Team:** Finance

**Built for:** Healthcare staffing, IT staffing, Offshore and nearshore staffing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Gusto, ADP, Rippling, QuickBooks, Google Sheets

## Questions

### What does the Pay Period Payroll Preparation routine do?

Each pay period it gathers approved hours and pay rates, checks them against your placements, and prepares the payroll as a draft for the owner to review and release.

### Does Jane release payroll?

No. Jane prepares the payroll and stops there. The owner reviews and releases every run.

### We pay people through several platforms. Can she handle that?

Yes. Tell Jane which people are paid through which platform, and she prepares each one, including the file an outsourced payroll firm needs.

### Which systems does it work with?

Gusto, ADP, Rippling and QuickBooks payroll, with Bullhorn and other applicant tracking systems for the placements and rates.

## Book a demo

https://forge-labs.io/book