# Contractor Check Ins

> Hear from every contractor each month. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

On the day of the month each contractor started, Jane reads the placement, the end date, the last conversation and any timesheet issues. She sends a check in, or a meeting invite with the client where your firm holds one. Jane logs replies and sends problems and plans to leave to the recruiter in chat.

Page: https://forge-labs.io/routines/monthly-check-ins-with-every-contractor/

## How it works

1. **The monthly start date comes up.** Once a month, on the day of the month each contractor started, Jane reads the placement, the end date, the last conversation and any timesheet issues.
2. **Jane sends the check in.** Jane sends the contractor a check in from the recruiter. Where your firm holds monthly meetings with the client, she sends the meeting invite instead.
3. **Replies are logged on the placement.** Jane logs every reply on the placement in your applicant tracking system and sends problems and plans to leave to the recruiter in chat.

**When it runs:** Once a month for each contractor on an active placement, on the day of the month they started.

**What stays with your team:** Jane logs notes and posts issues in chat on her own. Every check in and calendar invite is sent only after the recruiter approves it.

**Who uses it:** Recruiters, Account managers

**Team:** Placements

**Built for:** IT staffing, Offshore and nearshore staffing, IT services and consulting, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Gmail, Outlook, Google Calendar, Fireflies, Slack

## Questions

### What does the Contractor Check Ins routine do?

Once a month for each contractor on assignment, it drafts a check in or a meeting invite from the recruiter and logs what comes back.

### Does Jane message contractors on her own?

No. Every check in and invite is drafted from the recruiter and sent only after the recruiter approves it.

### Can we change how often it runs?

Yes. Set it every two weeks for new placements or every quarter for long ones, and Jane follows that per contractor.

## Book a demo

https://forge-labs.io/book