# After Hours Shortlist

> Wake up to a shortlist on overnight jobs. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

Each time a job is created in your applicant tracking system at night, on a weekend or on a holiday, Jane builds a shortlist from your own database and from outside it. She sends the first message to each person and pings the covering recruiter or the named backup in chat.

Page: https://forge-labs.io/routines/jobs-that-open-when-nobody-is-online/

## How it works

1. **A job opens after hours.** Jane starts each time a job is created in your applicant tracking system at night, on a weekend or on a holiday, outside the hours your firm sets.
2. **Jane builds the shortlist.** Jane builds a shortlist from your own database and from outside it and sends the first message to each candidate on the shortlist.
3. **The covering recruiter is pinged.** Jane pings the covering recruiter or the named backup in chat with the shortlist and the first messages she has already sent.

**When it runs:** Each time a new job is created in your applicant tracking system outside the working hours your firm sets.

**What stays with your team:** Jane posts the shortlist, drafts the outreach and pings the recruiter on her own. Nothing reaches a candidate until a recruiter approves it.

**Who uses it:** Recruiters, Recruiting managers

**Team:** Recruiting

**Built for:** Healthcare staffing, IT staffing, Skilled trades and light industrial, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Slack, Microsoft Teams, Gmail, Outlook

## Questions

### What does the After Hours Shortlist routine do?

It builds the shortlist and drafts the first messages for any job that comes in outside working hours, and pings the covering recruiter in chat so the work is ready when they are next online.

### Does Jane send messages over the weekend?

No. Every message waits for a recruiter to approve it. If someone on your team approves on a Saturday, it goes on Saturday.

### How does Jane know who covers a job?

Tell her how your firm assigns work, for example by specialty and provider type, and who backs up whom. She keeps that and uses it on every job.

### Can we set our own working hours?

Yes. Give Jane your hours, time zones and holidays, and she runs the routine only on jobs that arrive outside them.

## Book a demo

https://forge-labs.io/book