# Vendor Portal Job Intake

> Work every portal job from your own database. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

Each time a job notice email arrives from a vendor management system or client portal, Jane reads the job and records it in your applicant tracking system under the end client. She updates changed or reopened jobs and never submits a candidate in a portal. She posts each new job in chat with the recruiter who owns the client tagged.

Page: https://forge-labs.io/routines/jobs-from-vms-into-your-ats/

## How it works

1. **A job notice email arrives.** Jane starts each time a job notice email arrives from a vendor management system or client portal.
2. **Jane records the end client's job.** Jane reads the job and records it in your applicant tracking system under the end client, and updates any job that was changed or reopened.
3. **Jane tags the owning recruiter.** Jane posts each new job in chat with the recruiter who owns the client tagged.

**When it runs:** Each time a job notice email arrives from a VMS or client portal.

**What stays with your team:** Jane creates and updates jobs in your ATS and posts them in chat on her own. She never submits a candidate or responds in a portal.

**Who uses it:** Recruiters, Recruiting coordinators, Account managers

**Team:** Recruiting

**Built for:** IT staffing, Healthcare staffing, IT services and consulting, Skilled trades and light industrial, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Gmail, Outlook, Slack, Microsoft Teams

## Questions

### What does the Vendor Portal Job Intake routine do?

It reads each job notice from a VMS or client portal, creates the job in your ATS under the end client with its full details, and tells the recruiter who owns that client in chat.

### Why is the job recorded under the client and not the VMS?

The VMS or MSP is the channel the job comes through. Recording it under the end client keeps your revenue, history and reporting correct for the client the work is for.

### Which portals can Jane read?

Any VMS or client portal your team works in today.

### Which ATS does it work with?

Bullhorn, Ceipal, JobDiva, Greenhouse and most other applicant tracking systems.

## Book a demo

https://forge-labs.io/book