# Client Interview Scheduling

> Find every interview already on the calendar. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

When a client email asks to interview a candidate, or a submission moves to an interview stage in your applicant tracking system, Jane reads the offered times and format. She checks them against the candidate's availability and your team's calendars and sends the messages and the calendar invite. logs the interview on the submission.

Page: https://forge-labs.io/routines/interviews-scheduled-without-the-back-and-forth/

## How it works

1. **A client asks to interview.** The routine starts when a client email asks to interview a candidate, or when an interview stage is set on a submission in your applicant tracking system.
2. **Jane matches the times.** Jane reads the offered times and format and checks them against the candidate's availability and your team's calendars. She sends the messages to the candidate and the hiring manager.
3. **The interview is on every calendar.** Jane sends the calendar invite to everyone attending and logs the interview on the submission in your applicant tracking system.

**When it runs:** Each time a client email asks to interview a candidate, or an interview stage is set on a submission in your applicant tracking system.

**What stays with your team:** Jane logs interviews in your ATS and posts them in chat on her own. Every message and calendar invite is sent only after a person approves it.

**Who uses it:** Account managers, Recruiters, Coordinators

**Team:** Placements

**Built for:** IT staffing, IT services and consulting, Offshore and nearshore staffing, Executive search, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Gmail, Outlook, Google Calendar, Slack, Microsoft Teams

## Questions

### What does the Client Interview Scheduling routine do?

When a client asks to interview a candidate, it matches the offered times to the candidate and your team, drafts the messages and calendar invites, and logs the interview in your ATS.

### Does Jane send invites on her own?

No. Every message and calendar invite is drafted for the recruiter or account manager, who approves it before it is sent.

### Which calendars does it work with?

Google Calendar and Outlook calendars, plus Bullhorn, Greenhouse, Ceipal and most other applicant tracking systems for the interview record.

### Does she call the hiring manager to confirm?

No. Jane works by email and calendar. If your team prefers to confirm by phone, she prepares the times so that call takes a minute.

## Book a demo

https://forge-labs.io/book