# Prospect Reply Booking

> Never leave a prospect reply waiting. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

Each time a prospect replies by email or LinkedIn message, Jane sorts the reply, sends the answer and logs both in your client database. For a yes she offers open times from the rep's calendar and sends the invite once a time is picked.

Page: https://forge-labs.io/routines/every-prospect-reply-answered/

## How it works

1. **A prospect replies.** Jane starts each time a prospect replies to your firm by email or LinkedIn message.
2. **Jane sorts and answers the reply.** Jane sorts the reply by what the prospect said and sends the answer. For a yes she offers open times from the rep's calendar.
3. **Jane books the meeting.** When the prospect picks a time, Jane sends the calendar invite and logs the reply and its category on the contact in your client database.

**When it runs:** Each time a prospect replies by email or LinkedIn message.

**What stays with your team:** Jane sorts the replies, logs them in the CRM and alerts the rep on her own. Every reply and calendar invite is drafted, and nothing is sent until the rep approves it.

**Who uses it:** Business development reps, Account executives

**Team:** Sales

**Built for:** IT staffing, IT services and consulting, Commercial staffing, Offshore and nearshore staffing, Executive search, Healthcare staffing, Skilled trades and light industrial, Engineering and construction

**Works with:** HubSpot, Salesforce, Gmail, Outlook, LinkedIn, Google Calendar, Slack

## Questions

### What does the Prospect Reply Booking routine do?

Each time a prospect replies, it sorts the reply, drafts an answer with open times from the rep's calendar, drafts the calendar invite once a time is chosen, and logs the reply in your CRM.

### Does Jane send replies or invites on her own?

No. Every reply and calendar invite is drafted for the rep, and nothing is sent until the rep approves it.

### What happens when a prospect asks to stop?

Jane marks the contact in your CRM so no further outreach is drafted to them, and tells the rep.

### Can we change the meeting length or the times offered?

Yes. Tell Jane the meeting length, the hours to offer and how many options to give, and she uses them for every reply.

## Book a demo

https://forge-labs.io/book