# Candidate Outcome Notes

> Leave no candidate wondering where they stand. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

When a job is closed or filled in your applicant tracking system, or a submission is declined, Jane finds every candidate on it who has not heard the outcome. She sends a note from the recruiter with the outcome, any feedback that can be shared and other open jobs that fit. Each Friday she lists in chat anyone still not told.

Page: https://forge-labs.io/routines/every-candidate-told-where-they-stand/

## How it works

1. **A job closes or fills.** The routine starts when a job is closed or filled in your applicant tracking system, or when a submission on it is marked declined.
2. **Jane writes to each candidate.** Jane finds every candidate on the job who has not heard the outcome. She sends each one a note from the recruiter with the outcome, any feedback that can be shared and other open jobs that fit.
3. **Every candidate knows the outcome.** Each candidate on the job receives the outcome in a note from the recruiter. Every Friday Jane lists in chat anyone on a closed job who has still not been told.

**When it runs:** Each time a job is closed or filled in your applicant tracking system, or a submission is marked declined.

**What stays with your team:** Jane logs notes and posts the Friday list on her own. Every note to a candidate is sent only after the recruiter approves it.

**Who uses it:** Recruiters

**Team:** Placements

**Built for:** IT staffing, Executive search, IT services and consulting, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Gmail, Outlook, LinkedIn, Slack

## Questions

### What does the Candidate Outcome Notes routine do?

When a job closes or a candidate is declined, it drafts a personal note to each submitted candidate with the outcome and next steps, and logs it once sent.

### Does Jane send the notes on her own?

No. Each note is drafted from the recruiter and sent only after the recruiter approves it.

### Does it include client feedback?

Only what you mark as shareable. Jane leaves out anything the client asked to keep private.

## Book a demo

https://forge-labs.io/book