# Event Attendee Outreach

> Arrive at every event with meetings booked. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

Every Monday Jane reads the attendee lists for events on your calendar in the next six weeks. She keeps the people who fit your ideal client, matches them to your client database and marks who you met last year. She sends an invitation to each person from the rep who owns the account.

Page: https://forge-labs.io/routines/event-lists-worked-before-the-event/

## How it works

1. **An event is six weeks out.** Every Monday Jane reads the attendee lists for events on your calendar in the next six weeks.
2. **Jane keeps attendees who fit.** Jane keeps the attendees who fit your ideal client, matches them to your client database and marks who you met last year.
3. **Jane sends invitations from your reps.** Jane sends each attendee who fits an invitation to meet at the event from the rep who owns the account.

**When it runs:** Every Monday morning for any event on your calendar in the next six weeks.

**What stays with your team:** Jane reads the lists, matches them to your CRM and drafts the invitations on her own. Nothing reaches an attendee until a rep approves it.

**Who uses it:** Business development reps, Marketing leads, Owners

**Team:** Sales

**Built for:** Commercial staffing, IT staffing, Executive search

**Works with:** HubSpot, Salesforce, Google Drive, LinkedIn, Gmail, Outlook, Slack

## Questions

### What does the Event Attendee Outreach routine do?

Ahead of each event on your calendar, it cuts the attendee and sponsor lists to the people who fit your ideal client and drafts an invitation to meet for the owning rep to approve.

### Where do the lists come from?

From the files you share with Jane, such as a spreadsheet in Google Drive or an email from the organizer. She reads last year's list alongside this year's.

### Does Jane send the invitations?

No. Every invitation is drafted for a rep, and nothing is sent until that rep approves it.

## Book a demo

https://forge-labs.io/book