# Vendor List Reopen Watch

> Be first back in when a vendor list reopens. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

When a prospect replies that its vendor list is closed, Jane marks the account in your client database with the date and any reopening date. Each month she checks for that date, a supplier registration notice or a new procurement or IT leader. When the list opens she sends a follow up about the prospect's projects.

Page: https://forge-labs.io/routines/closed-vendor-list-follow-up/

## How it works

1. **A prospect's vendor list is closed.** When a prospect replies that its vendor list is closed, Jane marks the account in your client database with the date and any reopening date.
2. **Jane checks the account each month.** Each month Jane checks for the reopening date, a supplier registration notice or a new procurement or IT leader at the account.
3. **Jane sends the follow up.** When the vendor list opens, Jane sends the prospect a follow up about the prospect's projects.

**When it runs:** Once a month for each account that replied that its vendor list is closed.

**What stays with your team:** Jane records each closed list reply and checks the accounts on her own. Every follow up is approved by a rep before it is sent.

**Who uses it:** Business development reps, Account managers

**Team:** Sales

**Built for:** IT services and consulting, IT staffing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, HubSpot, Salesforce, Gmail, Outlook, Slack

## Questions

### What does the Vendor List Reopen Watch routine do?

It records every prospect who says the vendor list is closed, checks each one monthly for a reopening date, a supplier registration notice or a new leader, and drafts the follow up for a rep to approve.

### Does Jane send the follow up on her own?

No. She drafts it from the rep who owns the account, and nothing is sent until that rep approves it.

### Can we change how long she waits?

Yes. You can set a minimum gap before any follow up, such as 90 days after the reply, and she applies it to every account.

### Which systems does it work with?

HubSpot, Salesforce, Bullhorn and most other CRMs, plus your Gmail or Outlook mailbox.

## Book a demo

https://forge-labs.io/book