# Candidate Availability Check

> Present only candidates who are still looking. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

When Jane's shortlist for a client is ready, Jane reads the date each candidate last confirmed they are looking. She sends a short check on availability, start date and rate for anyone past your firm's limit, records each answer with its date and removes anyone no longer available.

Page: https://forge-labs.io/routines/availability-reconfirmed-before-the-client-sees-it/

## How it works

1. **The shortlist is ready.** The routine starts each time Jane's shortlist for a client is ready, before it goes to the client.
2. **Jane checks each candidate.** Jane reads the date each candidate last said they are looking. She sends a short check on availability, start date and rate to anyone past your firm's limit.
3. **The shortlist holds available candidates.** Jane records each answer with its date on the candidate record and removes anyone no longer available from the shortlist before it goes to the client.

**When it runs:** Each time Jane's shortlist for a client is ready, before it is sent.

**What stays with your team:** Jane records answers and dates on her own. Every message to a candidate is sent only after a recruiter approves it.

**Who uses it:** Recruiters, Owners

**Team:** Placements

**Built for:** Offshore and nearshore staffing, IT staffing, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Monday, LinkedIn, Gmail, Outlook, Slack

## Questions

### What does the Candidate Availability Check routine do?

It checks when each person on a shortlist last confirmed they are looking, drafts a check for anyone confirmed too long ago, and records the answers before the shortlist goes to the client.

### Can I review the shortlist before any checks go out?

Yes. Tell Jane to send you each shortlist first, and she waits for your approval in chat before drafting any check.

### How long before a confirmation counts as old?

You set it. The default in the prompt is 14 days, and you can change it per client or per type of job.

### Does Jane message candidates on her own?

No. Each check is drafted from the recruiter and sent only after the recruiter approves it.

## Book a demo

https://forge-labs.io/book