# Guarantee Period Replacement

> Replace an early resignation from your search. A routine Jane, the AI employee from Forge AI, runs for staffing and consulting firms.

When a placement ends early with a resignation, Jane reads the client agreement to confirm the guarantee applies and what it covers. She reopens the job as a guarantee replacement and builds a shortlist that starts with the strongest candidates from the original search.

Page: https://forge-labs.io/routines/a-replacement-started-when-a-placement-resigns/

## How it works

1. **A placement resigns early.** The routine starts when a placement in your applicant tracking system is ended early with a resignation inside the guarantee period.
2. **Jane reads the guarantee.** Jane reads the client agreement to establish that the guarantee applies and what it covers. She reopens the job as a guarantee replacement.
3. **The reopened job has a shortlist.** Jane builds a shortlist on the reopened job that starts with the strongest candidates from the original search.

**When it runs:** Each time a placement in your applicant tracking system is ended early with a resignation inside the guarantee period.

**What stays with your team:** Jane reopens the job and posts the shortlist on her own. The note to the client and any message to a candidate are sent only after a person approves them.

**Who uses it:** Search consultants, Account managers

**Team:** Placements

**Built for:** Executive search, Recruitment process outsourcing

**Works with:** Bullhorn, Avionté, Greenhouse, Ceipal, Google Drive, Gmail, Outlook, Slack

## Questions

### What does A replacement shortlist when a placement resigns routine do?

When a placed candidate resigns inside the guarantee period, it confirms the terms, reopens the job, builds a shortlist from the original search first, and drafts a note to the client.

### How does Jane know the guarantee terms?

She reads the client agreement in your files, such as a PDF in Google Drive. If no agreement is on file, she asks the account manager in chat.

### Does Jane contact the client on her own?

No. The note to the client is drafted from the account manager and sent only after the account manager approves it.

## Book a demo

https://forge-labs.io/book